General Function
To further the mission of Camp Tuolumne Trails through the development and management of our camp programs, finance and marketing, and both daily and strategic operations
Benefits and Pay Rate
Year-Round, Full-Time, Exempt, Salary
Pay Rate: $75,000-85,000
Flexible Scheduling
PTO after first 90 days of employment
Organizational Summary
“We are devoted to helping those with disabilities and those who support them by providing an accommodating environment for healing, respite, education, and recreation.”
-Mission Statement
What We Do
Camp Tuolumne Trails is a non-profit summer camp owned and operated by the Jerry and Paula Baker Foundation. Tuolumne Trails offers overnight camps for individuals with disabilities of all ages, promoting a typical summer camp experience in a safe and accessible setting. From the months of June through August, Tuolumne Trails provides eight weeks of youth, family, and adult camps to over two hundred campers each summer.
In the off-season months of September through May, Tuolumne Trails operates as a rental facility for school groups, non-profit organizations, and private rentals- hosting retreats, leadership and environmental education camps, family camps, and more.
The Jerry and Paula Baker Foundation is a 501(c)3 nonprofit. Visit our website at tuolumnetrails.org for more information.
Reporting Structure and Collaboration
The Camp Director will report to and receive guidance and oversight from the foundation’s Board President, Jerry Baker. The Camp director collaborates closely with all departments to ensure the success of Tuolumne Trails’ summer programs and off-season activities. Direct reports include the Program Director, Maintenance Manager, Office Manager, and Kitchen Manager.
Qualifications
- A bachelor’s degree in recreation, social work, business administration, or a related field, preferred
- 2-3 years of full-time leadership or administrative experience in camping
- Demonstrated skills and abilities in:
- strategic planning and asset management. Tuolumne Trails’ annual budget is $450,000.
- strong leadership skills
- business management experience
- staff development, supervision, and evaluation; communication and program planning; and recognizing and encouraging quality in others.
- Relevant experience working with people with disabilities
- Proficiency in Google Workspace products, Canva, and Slack.
- Proficiency and experience using CRM software for data collection and organization
- Proficiency and experience using camp administration software (Campminder) to manage camp registrations and rental contracts
- Excellent verbal and written language skills
- Proficiency in Spanish and/or American Sign Language desired
- Must hold a current Driver’s License
- Must be able to lift a minimum of 75 Ibs
- Must pass LIVESCAN fingerprinting and Department of Justice background check
Essential Job Functions
Day-to-Day Operational Responsibilities
- Oversee all daily operations of peak-season camp programs
- Summer Programs
- Safety and Risk Management
- Healthcare
- Kitchen
- Maintenance
- Administration
- During peak-season, ensure adequate staff coverage in support of healthcare, program facilitation, counselors, kitchen, and maintenance departments
- Year-Round Financial Ownership
- Manage spending to ensure compliance with budget and cash flow
- Identify cash flow challenges
- Oversee accounting processes to ensure accurate bookkeeping and reporting
- Year-Round Camp Utilization
- Develop and communicate schedules and priorities for year-round staff
- Offseason rental contract management
- Pre and post-event communications
Strategic Activities
Program Management and Development
- With the support of the Program Director:
- Develop and implement summer camp programs to provide a continually improving camp experience
- Design offseason camp experiences to fulfill CTT’s mission from August to June
- Develop and implement marketing plan to expand camp’s mission including:
- Sold out summers
- Expanded off-season utilization
- Increase awareness and accessibility in recreation and the outdoors
- Evaluate the previous year’s activities and camper satisfaction
Administrative
- In concert with the President and with the support of the Office Manager, develop and gain approval of the annual budget:
- Revenue
- Spending
- Capital
- Ensure regulatory compliance including but not limited to:
- Facilities
- Human Resources
- Safety and Risk Management
- Regional Center Vendorization
- Staffing and Human Resources:
- In concert with the Program Director, recruit Seasonal Program and Health care staff based on camper enrollment and program management requirements.
- Hire, train, supervise, and evaluate seasonal and year-round staff
- Facilitate appropriate disciplinary action against employees who violate rules and regulations and address employee grievances
- With support of department managers, facilitate ongoing skills improvement training
- Manage payroll systems
- Ensure Tuolumne Trails’ company culture and values are understood and practiced by all full-time and seasonal employees
- Maintain and implement crisis and risk management procedures
- Maintain and update all systems including:
- Communications (email, newsletters, mass-mailings, etc.)
- Reservations
- Donor Management
- Accounting
- Website
- Publish and maintain internal and external communications including:
- Publish monthly progress reports
- Conduct Quarterly Operations Review
- Create marketing collateral
- Maintain a social media presence
- Provide input for newsletters, mailers, etc.
- In concert with the Board President, support fundraising activities for the camp program and facilities including:
- Strategic Planning
- Participate in all fundraising planning and execution
- Build and maintain relationships with individual donors, corporate sponsors, and grant-making organizations
- Support grant writing efforts
- In conjunction with the Board Chair serves as the Foundation’s primary spokesperson to the organization’s constituents, the media, and the public.
Site Management
- With the support of the Maintenance Manager:
- Create a long-term site development plan
- Assess the skill level of the maintenance team and implement appropriate training
- Schedule offseason maintenance projects
- Participate in weekly Maintenance Meeting to collaborate on task lists and schedules
- With the support of the Kitchen Manager:
- Develop menus for events, rental groups, and summer programs
- Evaluate cost structure of meal options
- Manage food and supplies kitchen inventory
- Assess the skill level of the kitchen team and implement appropriate training